Analyzing the Reasons for High Rate of Resignations

ABC Company (Pvt) ltd is a medium scale company that performs well in the export market. They produce export quality children’s garments.

Their employees consist two layers:
•    Production/Operational Staff
•    Administration Staff

The Production staff hierarchy consists of a quality assurance manager, a production manager, and three supervisors and 175 Operational Staff. The administration staff consists of the two directors, two managers, an accountant and two executives.

Recently, the directors have noticed an increase in the employee turnover in the operational staff. They wish to find out why this is so although their salaries are above average when compared with other companies in the market.

The following feedback was noted after conducting a survey from the Operational Staff.

•    The Operational staff receives minimum benefits. Benefits seem to only be given to personal in executives’ roles and above.
•    Employees are eligible to minimum leave.
•    Their work is not appreciated enough.
•    Employees have no clear understanding of how their individual/group work standards have been evaluate and hence leading them to feel less appreciated.
•    Minimum promotions. As an example Individuals rarely get the opportunity to be nominated to position above their positions. Operative to tam leader. Therefore leading them to lose interest to perform better.

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Questions
1.    Analyze the Organizational Situation according to the Human Resource Context?

2.    If you were Consultant to this Organization, What sort of actions would you suggest to put these firm back on track?

Contract of Employment

All the people who work for another person irrespective of his/her status receive a pay. The person who gives the service is called as an Employer and one who takes the service and gives a payment is called as an Employee. The Employer and Employee relationship starts with the Industrial Revolution. The Employees who had power at that time took the maximum use from the people who worked for them without a pay. The people who suffered working for employees as slaves started to rebel against this system of rendering the service.  With the help of many reformers and International Labor Organization Governments interfered and made laws for the welfare of the Workers.
The Contract of the Employment is the written or oral legal bond between the Employer and the Employee. By this bond the Employee should render service to the employer in his/her capacity while the Employer should pay him/her for the service rendered to him.

The contract of Employment includes the following:
•    Full Name
•    Designation and the type of the job
•    Address
•    Starting Date of the Employment and Ending date
•    Nature of the Employment (Permanent, Temporary)
•    Duties and Responsibilities
•    Working Hours
•    Remuneration and increments
•    Disciplinary Actions

A contract of Employment should be given to each and every person who comes to work along with the Implied and Expressed terms.
Implied Terms-The terms which are not stated verbally or in writing but should be known by the employee.
Expressed Terms- The terms stated verbally or in writing with regard to the Contract of the Employment.

Performance of an Employee

The Success of a Business depends on the effectiveness of the employees. In other words how well the employees perform in order to achieve the Organizational goals.

It is the responsibility of the organization to ensure that the employees perform well in their duties and to develop if there is anybody performing poorly.

The Organization has to link their goals with the goals of the Employee to create effective performance from the workers. For this various type of Organizations adopt various methods according to their requirements to analyze the performance of its employees. It is commonly called as Performance Appraisal.

Performance Appraisal- This is a series of steps taken in order to evaluate the performance of an Individual in the job they carried out, rewarding for the good performance and taking corrective actions for poor performance. This can be carried out Quarterly, bi annually or annually. It is better to have an appraisal bi annually so that an employee has time to correct weak points at the end of the year.

STEPS TO CONDUCT A PERFORMANCE APPRAISAL

Step1 – Pre Planning
The employee should e made known with regard to the appraisal and his/her duties and responsibilities. She/he should clearly understand the performance expected from him/her and the time limit.

Step 2- Review of Performance
This should be carried out before the Appraisal meeting in order to ensure that the performance is up to the expected standard and it is in the correct path and if it is not decisions should be taken in order to take it to the correct path.

Step 3- Evaluating the Performance
The actual Performance is evaluated with the expected standard of Performance using relevant facts and data. Also the evaluation is carried out for the actions taken at the review for the weak points.

Step 4 – Appraisal Meeting
This should be an informal but critical meeting with the employee consist around two to three people such as Immediate Superior, Departmental Head and Senior or HR Manager. The Actions to be taken in the future should be discussed along with the strong and weak points. It is very important to reward the good performance and give advice to develop weaknesses.

Motivation

Motivation is an act within a person. It can be enhanced or decreased by others or by a situation that arises. In an Organization if people are highly motivated the productivity can be easily increased. The Motivation drives the people work beyond their capacity efficiently and effectively. If the workers are lacking motivation there can be many problems. Employees get frequently absent, late attendance, quarrels, less productivity, low quality output. Motivation need to obtained through the people from the people it can be taken directly or by forcing.

Motivation enhances the productivity of an Organization, high quality output. It is the Organization which had to motivate people to work.

Motivational Framework
Need to be satisfied- People have different needs to be satisfied for that they need money. They come to work for money.

How to satisfy the need- People can work hard to earn more money. Doing night shifts to get Over Time Paid

Behavioral changes- If the employees are paid more they will be happy and will be motivated better.
Outcome- To pay more for the workers there should be more profits to the Organization for that workers had do their best.

Results- There can be rewards for those who have worked harder. For those who are not working well are not paid properly.

Test- The employees had to categorized according to motivated and demotivated.

Selection and Induction

Once the Recruitment Process is done the very next step to be performed is the Selection of the right candidate.
There are many ways of selecting the suitable candidate:

Interviews
Tests
Reference checking
Medical Checking

By using any of these methods a qualified and experienced person can be selected. Selection should be done irrespective of age, religion and ethnicity. Usually the top Management takes the decision with the help of the Unit Manager.

Once the respective candidate is selected for the position, on the day he/she comes to work the induction or the introduction to the new Organizational culture need to be given otherwise the new person may give incorrect information about the Organization so that he will be dissatisfied on the first day itself.
There two types of Induction

General Induction
Unit Induction

General Induction- This is the method of introducing about the Organization to the new employee. Its culture, the expected behavior and briefly about the Organizational history.

Unit Induction- This is done by the head of the Unit which he is supposed to work. He has to introduce him to the new colleagues and lead the new employee to perform his duties.

The Selection and the Induction process should be done properly so that the new employee will not leave the job at early stages, If he leaves the job at early stages it is a waste of money and time of the Organization.

The Recruitment Process

The recruitment process plays an important task in an organization. An organization need man power to achieve its goals and objectives. The employees had to work effectively and efficiently to carry out the set strategies. Recruitment is a process which means that it contains a set of activities which need to be performed well by the Human Resource Management team of the Organization.
The process Involves,

1. Setting out the Strategies to achieve the goals and objectives
2. Identification of the man power needs 
3. Preparation of Job Description and job Specification
4. Deciding the Recruitment Method
5. Implement the decided method of Recruitment
6. Evaluate the recruitment method

 Setting out the Strategies to achieve the goals and objectives
The strategies need o be adopted by any Organization in order to achieve the goals and objectives.


Identification of the man power needs 
To carry out the set strategies the employees should be available within the organization. The persons selected should be match to perform the duties and responsibilities assigned to him/her. Right person, right place at the right time.

Preparation of Job Description and job Specification
Job Description gives the roles to be carried out the by the newly recruiting employee to the Organization. Job Specification gives necessary experience and qualifications applicable to the position.

Deciding the Recruitment Method
The method to be used to recruit employees vary with from Organization to Organization. It can be external or internal.

Implement the decided method of Recruitment
As soon as possible when the method of recruitment is decided it need to be carried out.

Evaluate the recruitment method
This step is very necessary as it gives an idea how to make it more success in future. Evaluation can be done based on weather person recruited matched to that position.

Business Leaders lesson 3

Roles of a Business Leader

The roles or the functions which a person should have to become a good leader are as follows: The nature of a Business Leader and the characteristics of a Business Leader are described in the Lesson 1 and Lesson 2.

1. Achievement of Goals- A good leader should identify the goals which need to be achieved and form strategies to achieve them. Also he should take his followers towards these goals. He uses different methods to reach the goals with his followers and chooses the best method to be used. The goals need to be described and explained to his followers.

2.  Formation- One of the main roles of a leader is to form the Organization in a way to achieve the goals. The organization need to be structured methodically delegating the responsibilities using the best method to be used.

3.  Managing- The Employees and their activities need to be managed in a way that they work to achieve the goals, identify their mistakes correct them. Also he should make sure that activities are set in line with objectives of the organization.

4.  Motivation – A good leader always should encourage his followers to win the challenges towards the journey of achieving goals. Also he should use methods to motivate them. When times of defeat a leader must be able to encourage them towards until victory comes.

5. Representation- As a leader he should stand behalf of his followers at times of success as well as failures. Leader is the representation of his group of followers.

6. Assessment- A leader should asses the performance of his followers and carefully study where the performance is not up to the standard and need to take corrective action. Also he should appreciate the good performance.

7. Introducing New Methods- The Leader should take the first step to introduce new technologies methods to his group and to use them whenever the need arise.

Business Leaders lesson 2

From the Lesson 1 We have learnt who is a Business Leader, now we will see the characteristics possess by a Good Business Leader.

Click here to read our Lesson 1 on Business leaders.

Characteristics of a Good Business Leader

1. A good Business Leader takes the employees towards the goals other than asking them to achieve the goals.

2. When an employee makes a mistake a good business leader never punish he employee but says to learn from the mistakes.

3. Depending on the situation the practices, rules and regulations of the Company can adjusted.

4. Based on the situation, there can be flexible hours

5. The Employees treat a good leader with gratitude and follow him even he is not in their presence.

6. Ability to take up challenges

7. All are treated equally

8. The duties & responsibilities are divided among all the employees depending on their capabilities.

9. No strict rules to minimize the cost.

10. Possesses the ability of solving problems tactfully

11. The job is meeting threats and overcoming them for a good leader.

12. Always efficient and cheerful when working

13. Open handed regardless of the person

14. All the employees untimely work with him.

15. Ready to help at any time

Business Leaders Lesson 1

“Of every hundred new business establishments started approximately 50 or one half out of Business within two years. By the end of the 5 years, only one third of the original one hundred still be in Business”. 

George Terry

According to George Terry when a business emerges to the world most of businesses are unable to retain themselves in the world for long period of time. A major cause for this can be inefficient leadership to the Business. Most of the CEOs, Managers stay inside glass rooms and never come out to lead the employees of the Business. Leaders are emerged among any group of people. It can be from schools, universities and community. The main characteristics of a good leader is he should have followers to him who will respect him and he should be able to influence them towards achieving the common as well as individual objectives

The employees of any company are group of people working together to achieve the goals of the Company. There should a person to lead them towards these goals otherwise they will work only to achieve their goals. A good Leader is usually be able to have followers and be able to influence them. In a Business environment always the top management should be able to become good leaders as well; otherwise the goals cannot be achieved together.

English Lesson Two - Prepositions

UNDER
 We use under to show that something is below.

Example : The Cat is under the table
This means that the cat is below the table.

ON
We use on to say that something is kept on top.

Example : The Book is on the table
This means that the book is kept on top of the table.

IN
We use in to say that something is put inside.

Example : The book is in the cupboard.
This means that the book is kept inside the cupboard.

ABOVE
We use above to say that something is over than the other.

Example : The temperature is above the average.
This means that the temperature is over than the average temperature.

AT
We use at to say a time period

Example : She went to bed at night
This means that she has gone to bed when it is night time

ABOUT
We use about to say related to some incidence, person and something

Example : I am curious about the spending the vacation in that island
The person is talking about the incident of spending the vacation

Example : I want to know about that person?
The person uses about to relate to another person

BETWEEN
We use between to say something is surrounded by two.

Example : There is a wall between Tom and Jerry
This means that the wall is in the middle of Tom and Jerry.

AMONG
We use among to say that something is positioned within something.

Example : The Boy is among his classmates.
This means that the boy is positioned within his classmates.

FOR
We use for to refer something specifically

Example : I like to go for a walk every morning
In this sentence walking every morning is specifically meant by using for

Example :  He was known to me for five years
This shows a specific time period.

TO
We use to inorder to show an action

Example :  We like to sit at the back
The action in this action is sitting which is showed using to

FROM
We use from to show a beginning

Example :  We started our journey from Greenwoods.
The beginning of the journey has been shown using from.




Note: There are many prepositions you can come across in the English Language.

How to install ntfs file system in CentOS

When the flash drive is mounted  to CentOS, the CentOs does not detect the ntfs filesystem. So the some packages need to be installed. Basically the fuse and fuse-ntfs-3g packages are needed to detect flash drives in ntfs file system.

To install the above packages, the yum command given below should be issued.

yum install fuse fuse-ntfs-3g

The following message shows  "No package fuse-ntfs-3g available"

This message arose due to the fact that the rpmforge  is not enabled in the available repositories by default or rpmforge repository is not installed. So first you should enable or install the rpmforge repository.

I have used following yum command to enable the rpmforge repository. I received the following messages. This message means rpmforge is not available in the my system.

The following command should be isuued to get the rpmforge rpm package downloaded .

 wget http://pkgs.repoforge.org/rpmforge-release/rpmforge-release-0.5.3-1.el7.rf.x86_64.rpm

 To install the downloaded rpm file, isuue this command.

 rpm -Uvh rpmforge-release-0.5.3-1.el7.rf.x86_64.rpm

 The package is ready to be enabled. The first command to be issued in the process of enabling.

 yum --enablerepo=rpmforge

 Now the system is ready for the installation of fuse and fuse-ntfs-3g packages.

 yum install fuse fuse-ntfs-3g

I issued both the enabling command and the installation command together. see the below output.

 You have successfully installed ntfs file system in Centos !!! Now you can mount your flash drive to the Centos System. !!!

Job Stress

Job stress can be considered as a major problem prevailed among working people. This occurs when things are not going well in the working place for the employee. This is disadvantageous not only to the Employee but only to the Employer as well.
Consequences of Job Stress

The Employer
The needed productivity cannot be obtained
The work performed can have many mistakes which will affect the Company
Too much work load for the existing workers
Affect the reputation of the Company
Waste of time in useless interviews
Not being able to develop the person
Affect the team work


The Employee
The work cannot be performed well
Cannot give the maximum to the Company as the person is stressed out
Frequent Absenteeism
Will confront the Organization
Resignations
Doing only the Job
Affect Interpersonal relationships.

When a person is working with Job Stress the work done will not be effective and there will no benefit to the Company. Job Stress occur due to various reasons and the reasons will depend on the person. The responsibility of the Human Resource Manager is to identify these kind of problems and to find solutions in order to be advantageous to the Company and to make highly qualified Work Force.

English Grammar lesson One

Most people make mistakes when using “THE” and “A” in sentences, here is some tips to avoid that mistake.

“THE” is usually called as a definite article also. When using “the” in an article make sure that it is specific, that you exactly know what you are talking about.

“A” is usually called as Indefinite article. If you don’t know exactly what you are talking about use the article “A”.

She owns a Cat- In this sentence the one who says this doesn’t know anything about the cat.
She owns the cat- The person who says this know about the cat exactly.

Exercise
Write as much of sentences you come across with “A” and “THE” and see what it means. You can do this exercise and send it to us; we are free to help you at any time.
Eg:
 I am going to the House- This shows that the person knows very well about the house she/he is going to.
I am buying an egg- The person is buying any egg out of so many eggs there is no definite or specific egg that she/he wants.

Email

etutionlk@gmail.com

Evolution of Human resource Management

Modern Day Human Resource Management and its development evolved from far beyond the history from centuries to centuries with the introduction of Industrial system to the world.
Pre – Industrial Era-Beginning of the Employer and Employee relationship. The prevailed system was that the land owners had labors who work for them (The lands were given by the King for their military service done to the country) and the cultivation was given by them to the land owners and whatever is remaining can be taken by them. The system of Feudalism was brought to an end.
Industrial Revolution- With the emergence of new factories people started to work for a pay and the concept of Management arose in these factories. Many laborers worked in these factories it became difficult to control them. Due to this more strict rules and regulations were imparted on the workers and labor exploitation began.

Scientific System of Management- The credit of Introducing the Scientific Management goes to Fredrick Taylor, also known as the “Father of Scientific Management”. He studied the Job demands and came to a conclusion that there should be one best way to do a particular job in minimum time.
The Industrial Welfare Movement-Due to this Labor exploitation people organized themselves to win their rights and made the owners to know that they are humans and cannot work in the way they wanted. So the business organization began to work for the welfare of the workers.

Early Industrial Psychology- The owners began to think that workers need their minds set freely inorder to work effectively and cannot be treated as machines and human play an important role towards the development of a business.

The Human Relations Movement- The workers organized themselves to convene that they need good working conditions to carry out their work and good interrelationships.

The Labor Movement – The people fought for their rights at the work place and finally achieved what they wanted. The Management became flexible towards the workers.

Personal Management- Something called personal management emerged which made to be known that human need to be managed tactfully to get maximum from them but not just with strict rules and regulations.

Human Resource Management and Development of HRM- The Personal Management gradually changed into Human Resource Management where people (employees) were to be treated as a resource that can be developed.

Tips to write a Short Story

A short story can be simply defined as a story which is written in short form but with a charming nature to attract the readers so that the person who read the story can make an impact on others by dictating the story from mouth to mouth.

A short Story starts from nowhere and ends with nowhere, and it is well focused on one incident. The mainly focused incident should be very clear, outstanding and should win the hearts of the people. For a creative writer two people talking each in a bus can be a Short Story. A Dog walking on the road can create a lovely short story. All it matters to a short story is the Incident. There can be one or many characters involved along with main character. Also it can be categorized as a type of rumor written on piece of paper or a book. Each story has its own style and the style of writing depends on the incident and writer.

Always Short things are sweet likewise a short story to be sweet it need to have attractive as well as creative words. Each story having its own specialization creates a new person in the readers mind. The expressions says what is hidden inside a person’s mind, the words detect what the person has in his mind. When writing a short story the words, sentences, phrases should be relevant to the story and each and every word should be helpful to bring the incident up unlike in a novel, a novel so many sentences and phrases which are not very relevant but in a short story every letter should contribute towards the main incident in order to keep it short.